I've been asked many times over the years how to get Outlook (up to 2010 anyway) to display a desktop notification for mail that arrives in any folder (due to incoming mail rules), as the in-built 'New Mail Desktop Alert' will only display for mail that is delivered directly to the Inbox.
Display a Desktop Alert: Disable this option if you don't want Outlook popping up a Windows notification when you get new messages. The extra option 'Enable preview for Rights Protected messages' that's available when this option is enabled is really only applicable if you're using Outlook to connect to an Exchange server.
Just FYI MAC works this way: 1. Tools Accounts in Outlook. Select your email account and click the Advanced tab. Steps 3 and 4 don't exist in the mac client. Tools slider online/Offline was already online. Automatic save on mac. No 6 only focused and Other inbox. Outlook 2003 an Outlook 2007: Tools- Rules and Alerts (press OK if you get an HTTP warning) Outlook 2010: tab Home- group Move- button Rules- Manage Rules & Alerts Outlook 2013: File/Home - Manage Rules and Alerts; Button New Rule Select 'Start from a blank rule' and verify that 'Check messages when they arrive' is selected.
You could apply the 'display a Desktop Alert' action to all of your existing rules, but that will make those rules into Local rules that will only run while Outlook is open, which isn't good for rules you need to have run at the server (i.e.: forwarding mail).
This How-to covers a way to create a generic Outlook rule that will make notifications display for any incoming mail, regardless of (and without affecting) other existing rules.
5 Steps total
Step 1: In Outlook, create a new blank rule
a) Navigate to the Rules and Alerts dialog.
- For Outlook 2003 and Outlook 2007:
Navigate to Tools -> Rules and Alerts…
- For Outlook 2010:
Navigate to the Home tab -> Move group -> click Rules -> Manage Rules & Alerts…
b) Click 'New Rule' to start the Rules Wizard.
Step 2: Initialize the new rule
Select 'Start from a blank rule' and ensure that 'Check messages when they arrive' (or 'Apply rule on messages I receive' in 2010) is selected.
Click Next.
Step 3: Verify Conditions
On the Conditions screen, and ensure that NO conditions are selected.
Click Next, and agree that you understand it will apply to all messages.
Step 4: Setup Actions
Locate and select (only) the 'display a Desktop Alert' action.
Click Finish to save the rule and close the wizard.
Step 5: Position the rule
Move the new rule to the top of the rule list to ensure it happens before any other rules take action.
That should do it. :)
You should now get a desktop notification for any message that arrives, regardless of other rules that my sort it into specific folders.
Cost of apple mac laptop. The Apple Limited Warrantycovers your Mac and the accessories that come with it against manufacturing defects for one year from the date you bought your product. By entering your Mac's serial number.
7 Comments
- Pimientovickrampadakandla Sep 29, 2014 at 01:47pm
Worked like a charm in Outlook 2010. Thank you very much :)
- ChipotleZepol Jan 26, 2015 at 02:29pm
Thanks for this! Tried it in Outlook Pro Plus 2010..works perfectly!
- Pimientorahulnere Oct 15, 2015 at 08:59am
Thanks a lot, really helpful; did not know this earlier
- Anaheimashleyfox Mar 16, 2016 at 11:40am
You're a gem, cheers! This worked perfectly, I was having this issue for a while and not noticing emails!
- Pimientoalannetherclift Apr 17, 2016 at 11:16pm
Exactly what I am looking for. Do you know of any way to do this in Outlook 2011 (Mac OSX)?
- PimientosN0wMAn Oct 14, 2016 at 08:16pm
AWESOME!!! so simple and so effective. Thanks a lot for this.
- Pimientojohnnyblaze2 Apr 11, 2018 at 08:47am
That's awesome. it worked like magic in Ms Outlook 2016
I've been asked many times over the years how to get Outlook (up to 2010 anyway) to display a desktop notification for mail that arrives in any folder (due to incoming mail rules), as the in-built 'New Mail Desktop Alert' will only display for mail that is delivered directly to the Inbox.
You could apply the 'display a Desktop Alert' action to all of your existing rules, but that will make those rules into Local rules that will only run while Outlook is open, which isn't good for rules you need to have run at the server (i.e.: forwarding mail).
This How-to covers a way to create a generic Outlook rule that will make notifications display for any incoming mail, regardless of (and without affecting) other existing rules.
5 Steps total
Step 1: In Outlook, create a new blank rule
a) Navigate to the Rules and Alerts dialog.
- For Outlook 2003 and Outlook 2007:
Outlook Mac Notifications For Subfolders
Navigate to Tools -> Rules and Alerts…
- For Outlook 2010:
Outlook Mac Notifications For Folders
Navigate to the Home tab -> Move group -> click Rules -> Manage Rules & Alerts…
b) Click 'New Rule' to start the Rules Wizard.
Step 2: Initialize the new rule
Select 'Start from a blank rule' and ensure that 'Check messages when they arrive' (or 'Apply rule on messages I receive' in 2010) is selected.
Click Next.
Step 3: Verify Conditions
On the Conditions screen, and ensure that NO conditions are selected.
Click Next, and agree that you understand it will apply to all messages.
Step 4: Setup Actions
Locate and select (only) the 'display a Desktop Alert' action.
Click Finish to save the rule and close the wizard.
Step 5: Position the rule
Move the new rule to the top of the rule list to ensure it happens before any other rules take action.
That should do it. :)
You should now get a desktop notification for any message that arrives, regardless of other rules that my sort it into specific folders.
7 Comments
That should do it. :)
You should now get a desktop notification for any message that arrives, regardless of other rules that my sort it into specific folders.
Cost of apple mac laptop. The Apple Limited Warrantycovers your Mac and the accessories that come with it against manufacturing defects for one year from the date you bought your product. By entering your Mac's serial number.
7 Comments
- Pimientovickrampadakandla Sep 29, 2014 at 01:47pm
Worked like a charm in Outlook 2010. Thank you very much :)
- ChipotleZepol Jan 26, 2015 at 02:29pm
Thanks for this! Tried it in Outlook Pro Plus 2010..works perfectly!
- Pimientorahulnere Oct 15, 2015 at 08:59am
Thanks a lot, really helpful; did not know this earlier
- Anaheimashleyfox Mar 16, 2016 at 11:40am
You're a gem, cheers! This worked perfectly, I was having this issue for a while and not noticing emails!
- Pimientoalannetherclift Apr 17, 2016 at 11:16pm
Exactly what I am looking for. Do you know of any way to do this in Outlook 2011 (Mac OSX)?
- PimientosN0wMAn Oct 14, 2016 at 08:16pm
AWESOME!!! so simple and so effective. Thanks a lot for this.
- Pimientojohnnyblaze2 Apr 11, 2018 at 08:47am
That's awesome. it worked like magic in Ms Outlook 2016
I've been asked many times over the years how to get Outlook (up to 2010 anyway) to display a desktop notification for mail that arrives in any folder (due to incoming mail rules), as the in-built 'New Mail Desktop Alert' will only display for mail that is delivered directly to the Inbox.
You could apply the 'display a Desktop Alert' action to all of your existing rules, but that will make those rules into Local rules that will only run while Outlook is open, which isn't good for rules you need to have run at the server (i.e.: forwarding mail).
This How-to covers a way to create a generic Outlook rule that will make notifications display for any incoming mail, regardless of (and without affecting) other existing rules.
5 Steps total
Step 1: In Outlook, create a new blank rule
a) Navigate to the Rules and Alerts dialog.
- For Outlook 2003 and Outlook 2007:
Outlook Mac Notifications For Subfolders
Navigate to Tools -> Rules and Alerts…
- For Outlook 2010:
Outlook Mac Notifications For Folders
Navigate to the Home tab -> Move group -> click Rules -> Manage Rules & Alerts…
b) Click 'New Rule' to start the Rules Wizard.
Step 2: Initialize the new rule
Select 'Start from a blank rule' and ensure that 'Check messages when they arrive' (or 'Apply rule on messages I receive' in 2010) is selected.
Click Next.
Step 3: Verify Conditions
On the Conditions screen, and ensure that NO conditions are selected.
Click Next, and agree that you understand it will apply to all messages.
Step 4: Setup Actions
Locate and select (only) the 'display a Desktop Alert' action.
Click Finish to save the rule and close the wizard.
Step 5: Position the rule
Move the new rule to the top of the rule list to ensure it happens before any other rules take action.
That should do it. :)
You should now get a desktop notification for any message that arrives, regardless of other rules that my sort it into specific folders.
7 Comments
- Pimientovickrampadakandla Sep 29, 2014 at 01:47pm
Worked like a charm in Outlook 2010. Thank you very much :)
- ChipotleZepol Jan 26, 2015 at 02:29pm
Thanks for this! Tried it in Outlook Pro Plus 2010..works perfectly!
- Pimientorahulnere Oct 15, 2015 at 08:59am
Thanks a lot, really helpful; did not know this earlier
- Anaheimashleyfox Mar 16, 2016 at 11:40am
You're a gem, cheers! This worked perfectly, I was having this issue for a while and not noticing emails!
- Pimientoalannetherclift Apr 17, 2016 at 11:16pm
Exactly what I am looking for. Do you know of any way to do this in Outlook 2011 (Mac OSX)?
- PimientosN0wMAn Oct 14, 2016 at 08:16pm
AWESOME!!! so simple and so effective. Thanks a lot for this.
- Pimientojohnnyblaze2 Apr 11, 2018 at 08:47am
That's awesome. it worked like magic in Ms Outlook 2016
